2.3 How to integrate someone else

2.3 How to integrate someone else

Both if you are the HR Procedure role or the Integration Coach you need to carefully read this :) research has shown that how well we integrate someone in a new organization and team determines (partially at least) how the person is going to perform & feel for the rest of the job. This is why you should put a lot of effort and care for welcoming a new staff or a volunteer.

The welcome checklist

The most important document to help you in the integration of someone else is the welcome checklist (only accessible to employee). Here you find all the TO DOs before, during and after the introduction session for the HR Procedure Role and the Integration Coach. Read it carefully.

The intro session with the HR Procedure role

You find all the relevant information on what to do before & during the intro session in the welcome checklist as well as in the HR procedure tasks in this document (which includes also the exit procedure for any staff/intern)(only accessible to employee)

The Intro Session for the Integration Coach

You find all the relevant information on what to do before & during the intro session in the welcome checklist.

The 1-3 month (end of trial period) evaluation for employees

After the end of the trial period, which is either 1 month or 3 months from the start of the newbee, you will have to plan and do one evaluation meeting with him/her following this model. On the first page you have the instructions for the newbee on how to fill in the document.

What you have to do?

• Make sure that you tell the person about this evaluation at the beginning of his/her journey! :-)

• Just send him/her the document and ask to fill it in well in advance (10 days) before the meeting so that the people involved in the evaluation can fill it in too (normally these are the integration coach and the lead link of the circle where the newbee works).

• Once the evaluators have filled in the document (3-4 days before the meeting) remind the newbee to read their inputs before the evaluation meeting. That lets the person digest the information in advance (especially in case of constructive feedback it is important for people to be able to think about it before the meeting takes place).

The wholebeing Mix

After the newbee has been confirmed in his/her roles after the end of trial period evaluation it is your task as in integration coach to explain our wholebeing mix universe :D You can ask them to read the Wholebeing Mix session in the gitbook 1.3 and 1.3.1. and then answer to any questions they might have.