euforia
  • Introduction
  • euforia identity
  • 1 ORGANIZATIONAL LEVEL
    • 1.1 INSPIRED BY...
    • 1.2 SELF-MANAGEMENT
      • 1.2.1 Structure
        • Why no bosses?
        • Self managing teams
        • What we use (and don't) from holacracy
        • Granular roles
        • Volunteer task forces
        • Working principles
      • 1.2.2 Processes
        • Transparency
        • Decision making
        • Show me the money!
        • How the finance wizards function
        • Performance management at circle and individual levels
        • Role definition and allocation
        • Conflict resolution
        • Potential dismissal process
        • Self set work frame > the wholebeing mixes
        • Simplifying salaries' administration
      • 1.2.3 eufocracy
    • 1.3 WHOLEBEING
      • 1.3.1 Wholebeing mixes
        • For international contractors
        • What it means to me...
      • 1.3.2 Other measures
      • 1.3.3 Resources
    • 1.4 EVOLUTIONARY PURPOSE
      • 1.4.1 Our history with working on strategy
      • 1.4.2 Listening to our evolutionary purpose
      • 1.4.3 Prototyping listening to our evolutionary purpose
      • 1.4.4 Theory U
      • 1.4.5 Resources
    • 1.5 EUFORIC MEETINGS SYSTEM
  • 2 INDIVIDUAL LEVEL
    • 2.1 Recruitment
      • 2.1.1 Regular employees
      • 2.1.2 Other cases
      • 2.1.3 International contractors
      • 2.1.4 Volunteers
    • 2.2 How to integrate yourself
      • 2.2.1 Before your first day
      • 2.2.2 During your first days & trial period
      • 2.2.3 Walk the talk on sustainability policy
      • 2.2.4 Collaboration tools
        • General remarks and advice
        • Trello - Project Management & Internal Communication
        • Google Hangout & Meet
        • Google Drive
        • Google Calendar
        • TOGGL
        • Glassfrog
        • Loomio
        • Slack
        • Leapsome
        • Whats App and Telegram
        • Podio
        • Mindmap for better knowledge management
      • 2.2.5 Corporate identity
    • 2.3 How to integrate someone else
    • 2.4 Developing your talents
      • 2.4.1 Talent Development Processes
      • 2.4.2 Trainings & Training Budget
      • 2.4.3 Self-management tools
    • 2.5 Departure
  • euforia glossary
  • Epilogue
  • TO ADD/CHANGE/ADAPT
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  • Financial processes or: Show me the money!
  • Finance wizards
  • How can I spend euforia money?

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  1. 1 ORGANIZATIONAL LEVEL
  2. 1.2 SELF-MANAGEMENT
  3. 1.2.2 Processes

Show me the money!

PreviousDecision makingNextHow the finance wizards function

Last updated 5 years ago

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Financial processes or:

Finance wizards

Composition: The lead link of each circle is responsible for the budget of the circle and thus a "finance wizard". Together with the person holding the role of financial management,

Current composition: David (financial management role & fundraiser), Sonia (leadlink heartbeat), Malika (finances role PLAY ), Alessia (leadlink PRO). Severin as replacement.

Purpose: to manage transparently and collaboratively the euforia budgets (how is money spent and how does money come in), as well as promote/ensure financial sustainability and healthy liquidity situation. More specifically, it may, amongst other things : establish budgets of costs and revenues, decide on revenue allocation, approve exceptional new costs, address liquidity problems.

How can I spend euforia money?

Circle budgets

Most expenses are justified by the operational strategy and will thus be considered in the circles’ budgets. Given this assumption, any euforia employee will have the authority to deploy resources (ie make an expense) in order to fulfill her roles.

That said, how it usually works though is that the decisions on operational expenses will be made collectively within the circle or by the head of budget (the lead link) (once the overall budget has been approved by the finance wizards). So if your role calls for a specific expense, bring it forward to the attention of your circle in a tactical meeting.

Structural budget

Also, there are some structural costs that are considered at euforia level, ie costs that are needed to sustain our overall organisation (and not specifically linked to one activity or circle), these are mainly related to talents and coordination (e.g trainings budgets, meetings expenses) or admin (e.g offices rent money, accountants, IT costs, etc..). This budget is agreed upon by the Financial Wizards and supervised by Sonia as Heartbeat Leadlink. If you see a need here you should refer to her.

Now, in the two following cases, you have full autonomy to decide upon expenses (even though you may always choose to get advice from others).

Your personal training/wellbeing budget

Personal expenses related to work

the Finance wizards are a task force dedicated to managing euforia's money.

Transparency: The finance wizards' purpose, activities, discussions and decisions are 100% transparent to all employees and visible on (please request access if sonia@euforia.org forgot to add you :). On top of this, financial updates are provided at quarterlies and/or bimonthly tacticals.

Yearly budget process: in general, budgets are established on a rolling basis, which means that whenever a new project comes up (with funding ;) it is added to our . To establish our annual budgets, we basically use the previous years' budget as a reference and adapt it 1) according to the circles' needs and inputs; and 2) based on salary info included in the . In 2018, we tried out doing our budgets at the beginning of the year for one year (it ended up being May 2018 to May 2019), as we noticed that at the end of the year we are super exhausted and have little head space available to plan the next year...

Want more detailed info about how the finance wizards function?

It has been previously decided that this budget is for you to use freely on : trainings related or not to your roles at euforia, yoga and/or other activities... whatever supports your wellbeing. YOU are responsible for keeping up to date how much you have spent from your allocated budget, In general, interns obtain a budget only to attend the Radical Collaboration training.

When you incur an expense related to your work, assuming that it is in compliance with our , AND the (an absolute MUST READ), you will be reimbursed by euforia.

As explained earlier,
this trello board
moneycomb
wholebeing mixes
click here!
in this folder.
Walk the talk on Sustainability Policy
euforia reimbursement rules
Show me the money!